MINUTES
REGULAR MEETING
ENGLEWOOD WATER DISTRICT BOARD OF SUPERVISORS
201 SELMA AVENUE
AUGUST 4, 2011 @ 8:30 A.M.

Board of Supervisors:
Steve Samuels, Chair
Taylor Meals, Vice-Chair
Sydney Crampton
Phyllis Wright
Paul Manke (Absent)

Staff:
Michael J. Ray, Administrator
Robert H. Berntsson, District Counsel
Jarl “Jay” D. Linden, P.E., Technical/Operations Support Manager
Sonia R. Zoeller, Finance Director
Roger K. Quick, Water Operations Manager
Teresa L. Herzog, Administrative Assistant

1.      The meeting began the Pledge of Allegiance and roll call to establish a quorum.

2.      ANNOUNCEMENTS – The Attorney’s Invoice dated August 1, 2011 was added to the consent section.
3.      PUBLIC INPUT – None

4.      CONSENT SECTION - Chair Samuels asked for comments, objections and/or corrections to the consent section. Hearing none,

Ms. Crampton moved, “To approve the Consent Section.” Seconded by Ms. Wright

Unanimous

         a)  Minutes of the Regular Meeting dated July 21, 2011             11-08-04 CS A         
b)  Attorney’s invoice - July services dated August 1, 2011        11-08-04 CS B

5.      ACTION ITEM - None                                                                        

6.      DISCUSSION ITEM
a)  FY12 Budget – The proposed budget was distributed at the beginning of the meeting. Mr. Ray requested the Board review the document and contact Staff with questions and/or comments.

 

7.      ADMINISTRATOR’S REPORT – Michael J. Ray
a)  WATER OPERATIONS MANAGER – Roger K. Quick 
1. LABORATORY DIRECTOR- Karen Ernst
a.  Staff is in the process of gathering water samples from various approved homes for lead and copper testing, a requirement every 3 years.

Mr. Quick continued,

              1.  Production is averaging 2.0 MGD; low but normal.
2.  Personnel installed the 24” valve to loop the water storage tanks; the flow of water can now be controlled.  
3.  Distribution is testing the 2” and larger meters for accuracy; hydrant and valve maintenance continues.
4.  Mr. Meals asked if reclaimed water supply is now meeting demand?  Mr. Linden replied that demand is being met, the well pump has been repaired and rain has reduced need.

b)  TECHNICAL/OPERATIONS SUPPORT MANAGER - Jarl “Jay” D. Linden, P.E. Mr. Linden reviewed his written report with updates and additions.
1.  ASR Supplemental Reclaimed Water Source – Mark McNeal of ASRus LLC. provided a third summary memorandum, water supply from the reuse pond is less than expected. The test will conclude August 16th; staff will review and proceed with permit requests.
2.  CCNA Process –15 responses to the request for letters of interest have been received.
3.  Sarasota County Sidewalk Project Phase I – is proceeding; 70% complete.
4.  Sarasota County Water Interconnect – the apparent low bidder Kuxhausen filed an appeal of non-award July 28th. It appears the project will be put on hold.
5.  V9A Vacuum Sewer and Watermain Replacement Project – the second letter with the first proposal to pay for the easements was sent with no responses yet. The bid package is expected to go out in September.
6.  WRF Odor Control – scheduled delivery of materials is August 15th, with installation to follow.
7.  Winchester South – still on schedule for Charlotte County and the DOT grant; they will announce the schedule in 2012. There is money in the proposed budget for this project.
8.  Boca Royale meeting – a meeting is scheduled today with Kimley Horn to review the various units.

         c)  FINANCE DIRECTOR – Sonia R. Zoeller - None

Mr. Ray concluded the Administrator’s report.

 

8.      ATTORNEY’S REPORT – Robert H. Berntsson
1.   Eminent Domain – Berntsson, Ittersagen, Gunderson, Waksler & Wideikis, LLP are not litigators, if all the eminent domain letters do not come back with accepted settlements, outside counsel will likely be sought to expedite the process.  

9.      OLD BUSINESS – Regular Meeting Minutes dated June 16, 2011; Resolution
11-07-21 CS A; Item 10; Water Summit Report. Mr. Meals was not in attendance at the July 21, 2011 meeting when the minutes were approved. Mr. Meals indicated that the statement “principle emphasis was on regionalized interconnection, whereas a good idea in an emergency situation, it is probably not something EWD would want to consider.” Was inaccurate, he requested it be corrected to read as follows, “The District is not against regionalization and would have to proceed cautiously.” District Counsel advised that a motion to amend the minutes to reflect “proceed cautiously” should be made. Mr. Meals therefore made the motion, “To amend item number 10 of the Minutes of the June 16th meeting.” Seconded by Ms. Crampton

Unanimous

10.    PUBLIC COMMENT – None

11.    NEW BUSINESS -None

12.    BOARD MEMBER COMMENTS – Mr. Meals conveyed that a satisfied customer contacted him with compliments for work done on South Wind Drive.

13.    ADJOURN @ 9:03

 

______________________

Taylor Meals

/tlh