MINUTES
REGULAR MEETING
ENGLEWOOD WATER DISTRICT BOARD OF SUPERVISORS
MAY 1, 2008 – 8:30 A.M.
Board of Supervisors:
Steve Samuels, Chair
Taylor Meals, Vice-Chair
Sydney Crampton
Phyllis Wright
Paul Manke
Staff:
Richard L. Rollo, Administrator
Robert H. Berntsson, District Attorney
Maureen Cronk, Administrative Assistant
1. The meeting began with the Pledge of Allegiance and a roll call to establish a quorum.
2. ANNOUNCEMENTS - None
3. MURAL PRESENTATIONS – Ms. Zoeller, Committee Chair introduced Ms. Colleen Henry.
a) Ms. Henry provided information on the sketch/proposal, her process, and how it will be presented in the final version. ($18,500)
b) Carroll Swayze – second proposal, not in attendance. A pencil sketch was passed around. Ms. Swayze’s written narration outlined another concept. ($63,000)
During discussion, the overall concept; the water cycle, we’re using the same water forever and thru nature, the distance from Winchester Boulevard, and the bids took place. Ms. Henry was asked about a time-line; approximately 90 days. It was noted that the cost of the project is under the Administrator’s financial authority and therefore, hearing no objections from the Board, he will continue with the project with Ms. Henry.
4. PUBLIC INPUT - None
5. CONSENT SECTION - Chair Samuels asked for comments and/or objections to the Consent Section; hearing none, Mr. Mank moved “To accept the Minutes of the Regular Meeting as written” Seconded by Mr. Meals
a) Minutes of the Regular Meeting April 17, 2008 08-05-01 CS A
(Ms. Crampton arrived 8:56)
6. ACTION ITEM
a) Refinancing 1998 Bond – Mr. Rollo advised that the late delivery of the Bank’s resolution was due to waiting on final ‘savings’ number. Mr. Rollo paraphrased discussions from the April 17 meeting; noting if the LIBOR continues to increase this resolution will no longer be valid as the $681,000 savings will not be realized.
Attorney Berntsson commented on his exchanged e-mails with Bank of America, noting that the Resolution is virtually the same as for the previous refinancing.
A lengthy discussion of risk, the financial environment, the required reserve (no change), and that timing may be optimum took place.
Mr. Manke moved, “To authorize the Chair to sign and the Vice Chair to attest the Resolution between EWD and Bank of America, completion Section 4, paragraph (b) with the figure $681,000 as the least amount of debt service savings to be realized by the District” Seconded by Ms. Wright
Unanimous 08-05-01 A
b) Park Forest Phase III – Reclaimed Water Agreement - Mr. Linden introduced the item. Construction is underway; standard agreement.
In the discussion, the reclaimed water rate that is dictated by the SWFWMD grant was addressed. The 20-year fixed rate is being extended to the entire Development.
Mr. Manke moved, “To authorize the Administrator to sign the Class B Agreement for the Delivery and Use of Residential Reclaimed Water for Park Forest Phase III Condo Association” Seconded by Mr. Meals
Unanimous 08-05-01 B
c) Sarasota County Interlocal – Mr. Rollo introduced the item and provided information on the project at the corner of SR 776 and Manasota Beach Road. The developer would like to connect to an existing system outside EWD’s service area. They will install a Lift Station, instead of a septic system, and when our system is available; they will disconnect from Pennington Place and connect to EWD’s system. We will collect our impact fees. Sarasota County requested and drafted this Interlocal Agreement for temporary service which can also be used for other developments, if needed.
Mr. Manke moved, "To authorize the Chair to sign the Interlocal Agreement between Englewood Water District and Sarasota County.” Seconded by Mr. Meals
Unanimous 08-05-01 C
d) Land Lease Policy – Mr. Rollo introduced the item. As there had been no comments received from Board Members requesting changes from the draft presented at the April 17 meeting the document is unchanged.
Mr. Meals moved, “To accept the Land Lease Policy dated 5/1/8 as written” Seconded by Ms. Wright
Unanimous 08-05-01 D
e) Vehicle Purchase – Ms. Zoeller advised the Board that the CSR Field position was filled by a 10-year employee. He needs a vehicle to carry documents etc.
Ms. Wright moved, “To add $14,874 to Account #500640-512-101 to purchase a 2008 Ford Ranger Super Cab 4x2 from the State of Florida Contract. Funds to come from Water and Wastewater Reserves” Seconded by Mr. Meals
Unanimous 08-05-01 E
7. DISCUSSION ITEM - None
8. ADMINISTRATOR’S REPORT – Richard L. Rollo, PE
a) OPERATIONS DIVISION MANAGER’S REPORT – Michael J. Ray
1. Executive Order allowing us to provide water to CCU expires today at 5:00 pm. We will be meeting them at 1:00 to turn off and take a final reading.
2. Awards Banquet on Tuesday in Tampa will accept the David York Award for Reuse.
3. Directional drill under Lemon Bay complete. Tie-in scheduled for Tuesday PM.
4. LS #210 complete.
5. WRF – Biorim unit being removed and new one installed today.
6. WRF Expansion – short punch list remains.
7. RO Expansion – slow start.
8. Cape Coral Tour Group visited last week researching our vacuum system for possible construction in Cape Coral area.
b) TECHNICAL SUPPORT MANAGER’S REPORT – Jarl “Jay” D. Linden, PE - Mr. Linden reviewed his written report with updates.
c) FINANCE DIRECTOR’S REPORT – Sonia R. Zoeller
1. Manager Report – Susan Franklin, Customer Service Manager
a. On-line payment processing available and working well. E-notification is starting up.
b. Meter Replacement – purchasing 120 meters each month for change out. Approximately 3800 installed now.
c. Backflow – final commercial letters sent out.
d. Field CSR going thru orientation with office personnel.
e. 395 Turn offs last month.
2. Monthly Financial Reports- Income Statement and Investment Report as of March 31 were reviewed. It was noted that almost all Capital Projects are closed, and no big draws are anticipated. Roughly $12M in investments.
3. Mid-year budget review next meeting.
Mr. Rollo continued,
a) Spoke with Commissioner Moore regarding East Englewood. Trying to schedule a meeting and bring to a conclusion.
Chair Samuels referred to a meeting on Wednesday regarding Villages of Manasota Beach. They are proposing 1448 units over the next 10 years; 5 phases. Construction will surround WF#3. It will be interesting to see their proposal with regard to the wellfield.
9. ATTORNEY’S REPORT – Robert H. Berntsson
a) Englewood East article in Sun today included a cost of connection.
b) Handling several foreclosures; working with Ms. Franklin.
10. OLD BUSINESS - None
11. PUBLIC - None
12. NEW BUSINESS
a) Dropsaver Award Distribution
b) Employee Picnic – old tradition that was discontinued. Looking to bring back; 1st or 2nd weekend in June.
13. BOARD MEMBER COMMENTS
14. ADJOURN @ 10:42
_________________________________
Taylor Meals, Vice-Chair
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